Jobs

The Fleet Coordinator is responsible for all aspects of the company's vehicle fleet, including driver management, vehicle movements, expense accounts and fuel cards.

Assigned responsibilities

Element Fleet

• Add new hired drivers; 
• Deactivate terminated employees;
• Manage expense accounts for changes in position;
• Cancel and issue Fuel & maintenance cards;
• Monthly fuel reporting;
• Monthly lease reporting;
• New Units verify terms are correct and add lease expense to tracking log;
• Verify movement of vehicles and update files;
• Track vehicles sold and update tracking file;
• Summer/Winter tire log and inventory adjustments;
• Provincial plate renewals. 

Fuel cards

• Add drivers, delete drivers; 
• Issue cards for new units / terminate cards for sold units.

Transponders 

• Manage new/old/replacements; 
• Monthly reporting/billing consolidation;
• Identify weekends/holiday usage.

Geotab

• Tracking and administrating movement, replacements, additions etc. 

MHE 

• Track movement of equipment and inform FA manager;
• Keep updated logs of status of equipment.

Budgets

• Provide accurate current and on order estimated expense for vehicle leases; 
• Provide all MHE info and on order estimated delivery & costs; 
• Provide current status of batteries to budget for following years’ expense.

Success factors

• Experience an asset
• Sense of Analysis : You enjoy tackling problems in order to find several possible solutions by using in-depth reflection, your knowledge and previous experiences;
• Willingness to Learn : You are intellectually curious and open to evolution. You are a true team player and you encourage collaboration with your colleagues to facilitate learning;
• Rigor and Attention to Detail : You love a job well done! Meticulous and accurate, you ensure the accuracy of the information provided and are very vigorous in terms of follow-up;
• Computer Skills : You can easily familiarize yourself with complex software. You are very comfortable with computers, especially the Microsoft Office Suite. Excel advanced (formulas, vlookup, macros, etc.) and basic SAP knowledge.
• Languages : English is required, French is an asset.