Fleet Coordinator

City(s): Burlington, ON


Published: June 5, 2023
Type: Full time
Position to fulfill: 1

The Fleet Coordinator is responsible for all aspects of the company's vehicle fleet, including driver management, vehicle movements, expense accounts and fuel cards.

Assigned responsibilities

Element Fleet

  • Add new hired drivers; 
  • Deactivate terminated employees;
  • Manage expense accounts for changes in position;
  • Cancel and issue Fuel & maintenance cards;
  • Monthly fuel reporting;
  • Monthly lease reporting;
  • New Units verify terms are correct and add lease expense to tracking log;
  • Verify movement of vehicles and update files;
  • Track vehicles sold and update tracking file;
  • Summer/Winter tire log and inventory adjustments;
  • Provincial plate renewals. 

Fuel cards

  • Add drivers, delete drivers; 
  • Issue cards for new units / terminate cards for sold units.


  • Manage new/old/replacements; 
  • Monthly reporting/billing consolidation;
  • Identify weekends/holiday usage.


  • Tracking and administrating movement, replacements, additions etc. 


  • Track movement of equipment and inform FA manager;
  • Keep updated logs of status of equipment.


  • Provide accurate current and on order estimated expense for vehicle leases; 
  • Provide all MHE info and on order estimated delivery & costs; 
  • Provide current status of batteries to budget for following years’ expense.


Success factors

  • Experience an asset
  • Sense of Analysis : You enjoy tackling problems in order to find several possible solutions by using in-depth reflection, your knowledge and previous experiences;
  • Willingness to Learn : You are intellectually curious and open to evolution. You are a true team player and you encourage collaboration with your colleagues to facilitate learning;
  • Rigor and Attention to Detail : You love a job well done! Meticulous and accurate, you ensure the accuracy of the information provided and are very vigorous in terms of follow-up;
  • Computer Skills : You can easily familiarize yourself with complex software. You are very comfortable with computers, especially the Microsoft Office Suite. Excel advanced (formulas, vlookup, macros, etc.) and basic SAP knowledge.
  • Languages : English is required, French is an asset.


  • Quebec company of national scope;
  • Opportunity for growth in an expanding company;
  • Work environment stimulated by innovation;
  • Full range of social benefits*;
  • Group RRSP*;
  • Flexible hours and teleworking (depending on the position);
  • Competitive salaries;
  • Sick days*.

*Some conditions apply.

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