Executive Assistant COO

City(s): Montreal, QC


Published: June 26, 2023
Type: Full time
Position to fulfill: 1

The Executive Assistant's main responsibility is to provide administrative and organizational support to the Chief Operating Officer (COO), in the management of day-to-day tasks and at various meetings, advisory committees and executive committees, in addition to personal assistance.


Assigned Responsibilities

  • Take charge of the planning, organization and logistics of management meetings;
  • Ensure the drafting of agendas and minutes, and coordinate the preparation of presentations for these meetings;
  • Ensure the management of travel and the organization of accommodation when traveling outside business locations;
  • Ensure diary management;
  • Answer phones, take messages and handle general inquiries;
  • Follow-up with members of the Executive Committee;
  • Provide personal assistance (coordination of family activities, travel, management of suppliers for various properties, etc.);
  • Participate in various mandates and special events;
  • All other related tasks.

Success factors

  • Technical background: A minimum of 10 years' significant experience as an executive assistant to senior management makes you an expert in the administrative field;
  • Computer expertise: You are proficient in the advanced functions of the Office suite (Word, Excel, PowerPoint) and have a facility with computer tools;
  • Language skills: Perfectly bilingual, you are fluent in French and English, both orally and in writing;
  • Time management: You have remarkable organizational and planning skills, despite stress and tight deadlines;
  • Thoroughness: You are professional and meticulous, and pay close attention to detail, ensuring the accuracy of information provided at all times.


  • Quebec company of national scope;
  • Opportunity for growth in an expanding company;
  • Work environment stimulated by innovation;
  • Full range of social benefits*;
  • Group RRSP*;
  • Flexible hours and teleworking (depending on the position);
  • Competitive salaries;
  • Sick days*.

*Some conditions apply.

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