Jobs

The Executive Assistant's main responsibility is to provide administrative and organizational support to the Chief Operating Officer (COO), in the management of day-to-day tasks and at various meetings, advisory committees and executive committees, in addition to personal assistance.

Assigned Responsibilities

• Take charge of the planning, organization and logistics of management meetings;
• Ensure the drafting of agendas and minutes, and coordinate the preparation of presentations for these meetings;
• Ensure the management of travel and the organization of accommodation when traveling outside business locations;
• Ensure diary management;
• Answer phones, take messages and handle general inquiries;
• Follow-up with members of the Executive Committee;
• Provide personal assistance (coordination of family activities, travel, management of suppliers for various properties, etc.);
• Participate in various mandates and special events;
• All other related tasks.

Success factors

• Technical background: A minimum of 10 years' significant experience as an executive assistant to senior management makes you an expert in the administrative field;
• Computer expertise: You are proficient in the advanced functions of the Office suite (Word, Excel, PowerPoint) and have a facility with computer tools;
• Language skills: Perfectly bilingual, you are fluent in French and English, both orally and in writing;
• Time management: You have remarkable organizational and planning skills, despite stress and tight deadlines;
• Thoroughness: You are professional and meticulous, and pay close attention to detail, ensuring the accuracy of information provided at all times.