Executive assistant

City(s): Montreal, QC

Administration

Published: April 29, 2024
Type: Full time
Position to fulfill: 1

The Executive Assistant's main responsibility is to provide administrative and organizational support to the Chief Financial Officer (CFO) in managing day-to-day tasks and at various meetings, advisory committees and executive committees.

 

Assigned responsibilities

- Take charge of the planning, organization and logistics of CFO meetings and Finance team meeting requests.

- Ensure rigorous organization of various documents.

- Act as custodian of document management and confidentiality.

- Ensure the drafting of agendas and minutes, and coordinate the preparation of various presentations.

- Collaborate with departmental assistants to share information and manage the organization of shared files.

- Prioritize and determine appropriate action plans, mailings or responses, using judgment to reflect organizational standards.

- Ensure travel management and accommodation arrangements when traveling outside business locations.

- Organize and coordinate Finance team meetings and activities.

- Ensure the integration of new Finance team members by planning the agenda, sending welcome messages, etc.

- Prepare expense accounts and credit card follow-ups.

- Follow-up with members of the Executive Committee.

- Organize various mandates and special events.

- All other related tasks.

 

Success Factors

- Expertise: A minimum of 8 years' experience in a senior management support role.

- Organization: You are resourceful and able to execute strategies and processes to complete a high volume of tasks and projects - sometimes with little information. You can prioritize and react with appropriate levels of urgency to situations and events that require a rapid response or turnaround.

- Professionalism: You perform with the highest degree of ethics and confidentiality - given the proximity of information to which few others have access.

- Computer skills: You are proficient in the advanced functions of the Office suite (Word, Excel, PowerPoint) and have a facility for learning and using IT tools in general.

- Language skills: Perfectly bilingual, you speak and write French and English fluently.

Benefits

  • Quebec company of national scope;
  • Opportunity for growth in an expanding company;
  • Work environment stimulated by innovation;
  • Full range of social benefits*;
  • Group RRSP*;
  • Flexible hours and teleworking (depending on the position);
  • Competitive salaries;
  • Sick days*.

*Some conditions apply.

Apply now

All fields identified by an asterisk (*) are mandatory.